PPMP20007 Assessment 3 — Group presentation
Due date: 9:00am Monday Week 6
Submit electronic copy of the presentation resources by the due date shown in the unit profile and on the Moodle website. Marks will be deducted for late submission of materials.
Workshop Presentation – during the term (commencing Week 6) as organised by your tutor – No marks will be awarded if the presentation is not given in the scheduled workshop. ASSESSMENT 3
Length: Timing: 15 minutes; Maximum 15 slides for presentation (this slide limit does not include the title slide, outline slide, “any questions” slide or the reference slide(s) - see details below)
Task Description 2
Group work requirements 2
Special notes for on-campus students: 3
Special notes for distance education students: 3
Topic selection 4
Other Resources 4
Submission details (and return of grades) 5
Marking Guide for Assessment 3 – Presentation 6
Appendix A: Suggested Presentation Topics 7
Appendix B: Presentation Structure 9
Appendix C: Notes about Marking Criteria and Delivery of Presentations. 10
In this assignment students are required to prepare and present material on an approved topic in project management. On-campus students must work in a group formed within their tutorial/workshop class as they will be required to give the presentation to their workshop class during the term. Distance education students may work on this assignment individually or in a group with other distance education students.
Group work requirements
• Once your group has been formed you are not permitted to change your group without approval from your tutor.
• Once your topic has been finalized, you are not permitted to change the topic without discussion with and approval from your tutor. Note that given the time constraints it is unlikely that you will be given approval to change your topic.
• You must maintain a record of weekly group meetings, decisions, action list with updates etc. as evidence of your contribution to the preparation of the group presentation.
• You must contact your tutor about any issues such as the membership of your group, selection of presentation topic, and schedule for their presentation.
• You must contact your tutor as early as possible if anyone is not attending meetings or meeting their obligations and contributing to the group.
• You must submit the group meeting records (contribution of work) along with your presentation files. Failing to submit the group member contribution/meeting records of work may result in 0 marks.
• Group weekly meetings should commence as soon as the group is formed (i.e. in week 1 or 2 to allow you to select and submit your preferred topics by the end of week 2).
• All members of the group must be responsible for presenting approximately the same amount of content. For example, with a group of three, each member should speak for approximately 5 minutes.
• All members of the group must be knowledgeable about the whole presentation and be prepared to present any part of the work. This means that if a group member is not available on the day of the presentation other members of the group can present that material. Note that unless there are special circumstances that result in a student being granted an extension, then any student absent for the presentation will receive 0 marks for the assessment item.
• All members of the group are responsible for ensuring that:
o regular group meetings are held and that accurate notes are recorded regarding group meetings and member contributions;
o the presentation is practiced together, flows as one presentation and that the timing is within the time constraints – this must be checked before your work is ready for submission in week 6;
o all research and preparation of materials for the presentation is completed and submitted on Moodle on or before the start of week 6 (when class presentations commence). Marks will be deducted for late submission of the presentation materials.
o the correct presentation files have been submitted on Moodle by the due date.
Special notes for on-campus students:
• The class presentations will commence in week 6.
• No marks will be awarded if the presentation is not given in the scheduled workshop.
• You will be organised into groups of three (3) members maximum. Groups will be organised in the weekly tutorial/workshops in weeks 1 and 2. You must provide your tutor with the details of the members of your group and your top two preferred topics by the end of week 2. This allows time for you to negotiate an alternative topic if necessary. The earlier you give the tutor details about your group and your preferred topic, the more likely you are to get your preferred topic. You must submit your group membership your top two preferred topics by the end of week 2 at the latest.
• You must not change your tutorial/workshop class after your group has been organized or after week 2 (whichever is earliest).
• Your tutor will notify you about your approved topic and the date your group is scheduled to present in class. The topics and presentation schedule will be finalized by your tutor by the end of week 3.
• The intention is that no topic should be covered more than once during the term. Therefore, the tutor will approve topics on a first come basis.
Special notes for distance education students:
• The Unit Coordinator (UC) is your tutor and will approve your topic.
• Groups can be organised in week 1 and 2 or you can work individually. There is a distance education discussion forum on the unit website that you can use to contact other distance education students to help you form a group for this assessment item. You must provide your tutor (UC) with the details of your group membership and your top two preferred topics by the end of week 2.
• You must provide the UC with details of your group (or notification that you will work on an individual assignment) and your top two preferred topics by the end of week 2.
• Students working on the assignment individually, must also keep a record of their weekly progress and submit this instead of the member contribution/meeting records.
• You must submit a video/audio recording of your presentation as well as your resources for the presentation (video file, script, slides etc.) by the due date at the start of week 6. Marks will be deducted for late submission of the presentation materials.
Your presentation can be about:
• Any area of project management that is related to the weekly topics and adds a significant body of new material, a different perspective or depth to the information already covered in the course lecture material. It is important that your presentation extends your knowledge and that of the class beyond what will be covered in this unit during the term. There is scope to research and present more information about many of the weekly topics. For example, in the Quality Management topic some students may wish to investigate Six Sigma or ICT students may wish to cover more detail about quality management in the Software Engineering discipline.
• Any other topic that is related to project management that is not covered in this unit and is approved by your tutor.
• Some suggested topics can be found in Appendix A: Suggested presentation topics
• Appendix B describes the required presentation structure
• Appendix C has additional advice/notes on presentation delivery
• The section about presentations in the Gido & Clements reference material (in the eReading list)
• Videos about what makes a good presentation (see the week 1 worksheet) and the additional advice about preparing for presentations in the week 1 worksheet.
• CQUniversity Library has many databases that contain refereed full-text journal articles. This is also a useful source of material for your assignment. The following library links may be useful to help you get started:
You can also book an online session with a librarian if you need help finding information for you presentation.
• There are templates available in the assessment item 3 area. You must use the template provided for your script and the template provided to record your group meetings/member contributions.
• Assessment Writing and Formatting Videos – under “Preparation for Assessment Item 3” at the top of the unit website.
• Link to the Academic Learning Centre webpage to access workshops – under “Preparation for Assessment Item 3” at the top of the unit website. It is important for you to attend a workshop about the correct referencing your work.
• Link to CQU referencing guides (under “useful links” on the unit website)
Submission details (and return of grades)
The following files must be submitted by one member of the group. Do not submit a zip file with the assessment item files. These must be submitted as separate files.
• A detailed script document on your chosen topic (.DOC or .DOCX format)
• A PowerPoint file of at least 15 slides prepared on the chosen topic and a recording of the presentation
• Each member’s contribution/meeting records template (Distance students working individually must submit a log/diary of weekly progress on this assessment item.) A template will be available on the assessment details page on Moodle.
Student marks for the presentation will be returned via Moodle. However, note that marks cannot be released until all assignments have been graded and moderated. This means that marks for this assessment item will not be released until the end of term when all in-class presentation are complete.
Marking Guide for Assessment 3 – Presentation
1.1 1. Content (detailed script of presentation)
Clear introduction of topic and team with an agenda/table of contents, engage audience from the start 1
• Quality of content, references and level of details provided, correct spelling and grammar, flow of information and coherence.
• Correct referencing of the sources of the material (in-text citation) - mandatory 6
Summarise the key points and conclude the presentation 1
2. Visual Aids (slides)
• quality of the slides, diagrams/tables/charts relevant to content, appearance of the slides, layout, correct spelling etc.
• Source of the content and any images etc. must be shown on slides. 3
3. Delivery of content (individual mark)
• First impressions created by the speakers, professional behaviour and appearance
• Engagement with the audience (eye contact, posing of questions to the audience etc.)
• Fluency, pace, expression, transfer between speakers etc.
On campus students: This will also include how well you handle questions from the audience.
4. 4. Anticipated potential questions from the audience (Individual mark)
You will prepare questions on behalf of the audience that should be related to your topic, but cover more depth or detail about the topic than you had time to cover in your presentation.
Each student must be responsible for at least one of these questions/answer pairs.
Marks awarded based on quality of questions and answers – documentation must include who is responsible for each question. 2
Timing must be within the range of 14 – 16 minutes.
(Marks will be deducted if presentation is finished too early or too late). 2
6. Member Contribution and meeting records (not included in slides. Separate document)
You must submit a log/record of all group meetings (at least one per week). Meetings should commence as soon as your group has been formed. Your records must include meetings from at least week 2 to week 6. Team members take turns in the roles of Organiser and Minute-taker.
This documentation must be submitted by all groups before the work can be marked. It is compulsory for all groups.
On campus students and Distance students working in groups: Your presentation will not be marked if you don’t submit meeting records
Distance students working individually: You must submit a log/diary of your weekly progress on this assessment item. 1
Total Marks 20
Appendix A: Suggested Presentation Topics
Some suggested topics are shown below. Remember this is only a 15 minute presentation so you have to decide what aspects of a topic you are going to focus on in your presentation. Some topics below have more content than could be covered in a 15 minute presentation (e.g. procurement management). In that case the tutor may allow different groups to focus on different sub-topics.
1. You are expected to find appropriate reference material (at least three, good, recent, relevant references).
2. You are to relate your presentation to managing a project and explain the significance of your content to project management. Often this is best illustrated with examples from your experience or actual project management scenarios.
3. In this assignment, you can also draw from your experiences and incorporate them into the assignment. If you don’t have any work/project experience, that’s fine too. You can also take the opportunity to be controversial and find academic and trade literature that challenges an aspect of the material you are presenting.
Some suggested topics:
a. International Projects: This is a chapter from the text book that is not covered in this course, so aspects of this topic would be appropriate for your presentation. You can read this chapter to get an overview and understanding of this topic. Some of the areas that could be discussed in your presentation are:
• What additional challenges are there when you are involved in managing an international project?
• What is culture shock and what are strategies for coping with culture shock?
• How do you select and train personnel to work on international projects
• What are cross-cultural considerations?
b. Outsourcing/Procurement Management: There is a chapter on outsourcing in the text book that is not covered in this unit. Some of the areas that could be discussed in your presentation are:
• What is outsourcing and what are the advantages/disadvantages of outsourcing?
• What is an RFP and what is involved in selection of a contractor?
• What are best practices in outsourcing project work?
• Discuss the art of negotiation.
• What are the different contract types and their risks (from the contractor and customer perspective)?
• What contract types are appropriate for agile projects?
• What is the “point of total assumption” and how do you calculate this?
c. Leadership: For example:
• Different leadership styles.
• The types of powers used by leaders
• How to learn to be a good leader and what makes a good leader.
• Stephen Covey and improving effectiveness.
d. Human resource management: For example:
• Motivation Theories (e.g. Maslow’s hierarchy of needs, Herzberg’s Motivation-Hygiene Theory, McClelland’s Acquire-Needs Theory, McGregor Theory X and Y, Ouchi’s theory z etc.)
• Developing the Project Team
ii. Team-building Activities.
iii. Different “personality types”: Myers-Briggs Type Indicator, The Social Style Profile, DISC.
e. Quality Management: Quality management in only briefly introduced in the unit. There are a number of topics within the broad area of quality management that could be covered in more depth. For example:
• Tools and Techniques for Quality control.
• Six Sigma.
f. Agile Project Management: Agile project management is introduced in this unit. However there is scope to extend this topic. For example
• Discussion of alternative agile PM methodologies (e.g. Kanban, Scrumban).
• Scaled Agile Framework.
• DevOps (Agile development and operations).
• More details about agile: e.g. agile estimation, agile story cards/user stories
g. Effective Communication: For example:
• Keys to good communication?
• Use of technology to enhance communication.
• Running Effective Meetings
• Using E-mail, Texting and collaborative tools effectively.
• What makes a good presentation?
h. Software Tools and Systems for Project Management
i. Systems Engineering and Project Management: Topics to be covered could include:
• What is Systems Thinking?
• What is Systems Engineering?
• What are the dimensions of Systems Engineering?
• What is the Systems Life Cycle?
• What is the relevance of Systems Engineering to Project Management?
j. Value Management: For example:
• What is value management?
• What are the benefits of value management?
• What industries use value management?
k. Extension material related to the weekly topics that add a significant body of new material, a different perspective or more depth to the information already covered in the unit lecture material.
Appendix B: Presentation Structure
The slides and script must include the following:
? A title slide/page with the title of the presentation and the names and student ids of the presenters.
? Appropriate referencing (APA style) showing the source of the content for each slide/topic on the script.
? An outline/table of contents slide/page
? Introduction slide/page
? Body of the presentation
? Conclusion slide/page
? An “Any Questions?” slide/page. This is when you will ask the audience if they have any questions. You must be prepared to answer questions about your presentation. The questions posed may ask you to elaborate further on some aspect of the presentation. To demonstrate that you have prepared for this you are required to anticipate potential questions from the audience that would require further elaboration/discussion.
Each member of the group is responsible for at least one potential question and answer that could be posed by the audience. The questions and answers must be included in the script/notes section associated with this slide. You must show clearly which group member responsible for each question as marks are awarded individually based on the quality of the question and answer provided.
? The references slide(s)/page(s).
? Script: Both on-campus and off-campus students are required to produce the detailed script for the presentation. The script should include some questions (and responses) indicating where you would pose questions to the audience aimed at engaging your audience and encouraging them to think more deeply about the topic. These should occur where appropriate during the presentation. (Note that these questions are in addition to the potential questions/answers that might be asked from the audience and are associated with the “any questions” slide discussed earlier.)
Distance education students must also submit a recording of their presentation. This can be a recording made as part of the PowerPoint slides or a separate recording.
Note: Innovative ideas for the presentation will be welcomed. However, variations to the format or maximum number of slides can only be permitted after discussion and approval from your local tutor.
Appendix C: Notes about Marking Criteria and Delivery of Presentations.
• Greet the audience courteously
• Title/topic made clear
• Purpose of the presentation is clear
• Issues to be discussed are outlined
• Unusual terms defined adequately.
Speaker/presentation appearance and other first impressions:
• Appropriate standard of dress for the occasion (tidy and free of distracting features)
• First impression was one of confidence and poise
• Speaker appeared confident and purposeful before starting to speak
• Speaker attracted audience’s attention from the outset
• Little or no fidgeting and few distracting mannerisms
• Presentation format is simple, clear and appealing
• For off-campus students this will be marked on the basis of their recording, script and PowerPoint slide presentation.
b. Body of presentation:
• Each issue from the Intro is discussed simply and clearly, and conclusions/ recommendations made if relevant
• Sufficient information and detail are provided
• Sufficient periodic recapitulation
• Appropriate and adequate use of examples/anecdotes
• Discussion flowed logically.
• The material is relevant and new
• Good sources of reference material were used to prepare the presentation
• In-text citation included (and reference slide at the end)
• Ending of presentation signalled adequately
• Main points summarised adequately - ideas brought to fruition
• Conclusion linked to Introduction and follow from discussion in the Body
• Final message is clear and easy to remember
• Opportunity for questions from the audience
2. Visual aids (slides) and script
• Visual aids clearly visible to entire audience
• Speaker familiar with own visual aids
• Visual aids well–prepared (content well-presented on the slides, not too cluttered, slides consistent, easy to read, good use of diagrams and images, bullet points to show key points etc.)
• Script is clear and well written.
• Script must make it clear how each part of the script relates to the slides. Questions and answers must be easy to find within the script.
3. Delivery of content:
• Speech clear and audible to entire audience
• Suitable vocabulary (few clichés, little jargon and repetition)
• Interesting variety in tone of voice
• Clarity and quality of pronunciation
• Little false or excessive use of spoken emphasis
• Short comprehensible sentences
• Presentation directed to all parts of audience (on-campus presentation)
• Eye contact held with audience throughout the presentation (on-campus presentation)
• Meaningful gestures appropriately used
• Full text not read
• Each speaker kept to his/her time limit (start on time and finish within the time frame)
• Good use of time without rushing at the end
• Pace neither too fast or too slow
• Showed enthusiasm
• Audience rapport (e.g. approachable)
Coping with questions/facilitating the discussion (relevant to on-campus students):
• Interact with the audience courteously
• Invited audience to ask questions
• Whole audience searched for questions
• Ability to listen
• Questions answered in order
• Questions handled adeptly
• Full audience addressed with answers
• Speaker maintained control of discussion
4. Anticipated potential questions from audience
• Students must propose at least three questions that might be posed by the audience with an appropriate response to each of the questions.
• Inclusion of questions designed to facilitate discussion with an appropriate response (or possible responses) for each question.
• These are to be included during the presentation to engage with the audience. They must be shown clearly in the script.
• Any questions slide at the end of the presentation.
• The timing of the presentation must be within the range 14- 16 minutes and ideally 15 minutes in length. Marks will be deducted if the presentation is too long or too short. If it is longer than 17 minutes, the tutor will be required to interrupt your presentation. All students in the group are responsible for ensuring that the timing for the overall presentation falls within this range.
6. Contribution to the group
• All groups must submit the member contribution and meeting records template before marks can be awarded. It will be taken into consideration when marking each student’s work.
[The above marking guide was adapted from examples given in ‘Assessing learning in universities’, 1996, compiled by P. Nightingale, I. Wiata, S. Toohey, G. Ryan, C. Hughes, D. Magin.]