Recent Question/Assignment

Table of Contents
Table of Contents 2
Introduction. 3
Activities 4
Activity 1A 4
Activity 1B 5
Activity 1C 6
Activity 1D 7
Activity 2A 8
Activity 2B 9
Activity 2C 10
Activity 2D 11
Activity 2E 12
Activity 3A 13
Activity 3B 14
Activity 3C 15
Activity 3D 17
Activity 3E 18
Activity 4A 19
Activity 5A 20
Skills and Knowledge Activity 21
Major Activity 23

Introduction.
This is your learning activities workbook. This accompanies your learners guide which refer to a series of learning activities. These are those activities.
Completion of these activities is voluntary, but they are designed to help you develop your knowledge and skill and equip you for your formal assessment.
Your trainer will be more than happy to review your work and provide you guidance.

Activities
Activity 1A
Estimated Time 30 Minutes
Objective To provide you with an opportunity to access project scope and other relevant documentation and define project stakeholders
Activity The local City Council want to stage a free family fun day at the local city Botanic Gardens to celebrate its 25th Birthday.
Who would you list as the stakeholders?
Activity 1B
Estimated Time 45 Minutes
Objective To provide you with an opportunity to seek clarification from delegating authority of issues related to project and project parameters
Activity Using the examples provided of the types of parameters you may need to consider when seeking clarification from a delegating authority for issues related to the project, detail briefly your thoughts and suggestions on the impact of these:
? Project finances or budget
? Procurement requirements associated with project
? Scope of project
? Integration of project within organisation
? Legislative and quality standards
? Physical, human and technical resources available or required for project
? Reporting requirements
? Risks associated with project, including WHS
? Time lines.
Activity 1C
Estimated Time 30 Minutes
Objective To provide you with an opportunity to identify limits of own responsibility and reporting requirements and clarify relationship of project to other projects and to the organisation's objectives
Case Study Are there other projects that have occurred previously that would help you better understand the strategic objectives?
? If so, what are they?
? Are you able to access them?
? How do they compare with the current proposed project?
? How can you relate such key items as cost, feasibility, and so forth?
Refer to a workplace example if possible.
Activity 1D
Estimated Time 30 Minutes
Objective To provide you with an opportunity to determine and access available resources to undertake project
Activity Using your workplace as the source of a project, complete the initial details in this suggested example.
The Broad Scope Definition template is a tool that can be used with key stakeholders to clearly define the logical boundaries of the project. Be sure to note any requirements that are out of scope to achieve absolute clarity about what is and is not covered by this project and to avoid the potential for problems later
Name of project
In Scope Out of Scope (Exclusions) Assumptions Constraints
These are items that you are definitely going to deliver / manage These are items that you are not responsible for – the assumption is that someone else will do them. Exclusions are things that don’t form part of your project, but influence on whether or not you can successfully achieve your objective Knowledge about the project that is taken as being true or correct for the purposes of project planning. Assumptions are circumstances and events that need to occur for the project to be successful, but are outside the total control of the project team Known restrictions. These could include any restrictions in start/finish date, time, deliverable or milestone dates, budget limitations, resourcing limits, vendor restraints, etc.
Your project details
Activity 2A
Estimated Time 40 Minutes
Objective To provide you with an opportunity to develop project plan in line with the project parameters and identify and access appropriate project management tools
Activity Using your workplace as a reference, in groups or as directed by the instructor, develop a project plan outline using a suitable tool, either from the examples provided or using what is provided by your workplace.
You should address:
? Timelines
? Work structure
? Responsibilities
? Parameters
And describe the project management system used:
Activity 2B
Estimated Time 40 Minutes
Objective To provide you with an opportunity to formulate risk management plan for project, including Work Health and Safety (WHS)
Activity Conduct a WHS audit.
In groups, or as directed by the instructor, using a project plan example or one from your workplace address the issues below as it relates to your project WHS assessment.
Answers will vary depending on group, so a discussion once complete will help to share ideas and knowledge
Workplace activity
1. Design a simple project WHS reporting and monitoring check list
2. Describe how the project director/manager will investigate serious WHS breaches or incidents
3. Describe safe work procedures that are specific to you project
4. Describe at least FOUR (4) project KPI's that may have impact on WHS performance parameters
Activity 2C
Estimated Time 40 Minutes
Objective To provide you with an opportunity to develop and approve project budget
Activity In groups, or as directed by the instructor and using a project from your workplace, address the issues below as it relates to developing and planning for approval of a project budget. Use as an example the base structure of an existing workplace project but avoid simply duplicating that budget!
1. Demonstrate your budget knowledge:
? Estimate team hours required to complete each task
? Describe applicable overhead costs as a percentage of those direct labour costs
? Estimate other direct costs (such as consultants, printing etc)
? Describe appropriate contingency costs and why
1. Detail how much you have to spend
2. Detail what project expenses are mandatory or most important
3. How would you go about obtaining prices and quotes for expenses
Activity 2D
Estimated Time 30 Minutes
Objective To provide you with an opportunity to consult team members and take their views into account in planning the project
Activity In groups, or as directed by the instructor, conduct this activity by asking the team members questions about project time constraints for an example project.
? Obtain the information from your team based on a project of your choice.
Issue: time constraints.
Workplace activity
? Meet with the team members who identify their specific roles and who will be working with you to begin to build a preliminary schedule
? Ask the team members what it takes in time and effort to get their respective tasks completed.
? Compare the information you have against the deadline provided.
? Ask your team if it is possible at all to shorten those timeframes
? Gather all the necessary data from your team as to what it takes to complete those tasks.
Activity 2E
Estimated Time 30 Minutes
Objective To provide you with an opportunity to finalise project plan and gain necessary approvals to commence project according to documented plan
Activity 1. Describe what experiences you have encountered in gaining the necessary approvals to commence a project?
2. How did you overcome any approval obstacles?
3. What were the methods you used in seeking approvals?
Answer in relation to an identified project example.
Activity 3A
Estimated Time 30 Minutes
Objective To provide you with an opportunity to take action to ensure project team members are clear about their responsibilities and the project requirements and provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met
Activity Using a workplace example of a recent or current project, detail your findings on how you experienced it as a team member or how you handled it as a project manager using the following examples provided:
1. Take action to ensure project team members are clear about their responsibilities and the project requirements
2. Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met
Activity 3B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to establish and maintain required record keeping systems throughout the project
Activity Using a workplace example of a recent or current project, detail how you experienced maintaining required record keeping systems throughout the project as a team member or how you handled it as a project manager, using the performance criteria just addressed.
Provide examples and suggestions used in your workplace.
Activity 3C
Estimated Time 40 Minutes
Objective To provide you with an opportunity to implement and monitor plans for managing project finances, resources and quality
Activity Suggest further comments to these steps for implementing and monitoring plans for managing project finances.
Implement Steps Monitor Actions Your Comments
Communicate what needs to be done and by what deadline Assign the work by breaking down the tasks into smaller and more manageable pieces.
Consider a variety of expense alternatives Develop and agree on the project budget plan.
Choosing suppliers and contracts for goods or services Base decisions on either company policy or what is best to deliver on project time as well as price.
Prepare timeline and sequence of activities Use a prepared schedule to manage the overall project to ensure its timely completion.
Outline clear expectations for the project team and other human resources Project teams are only temporary so select team members based on their technical skills.
Their individual and collective performance will impact on the financial resources and outcome.
Identify as many potential financial risks as applies Manage or minimise each one, large or small
? Routinely monitor and re-evaluate significant risks as the project continues
Keep all project stakeholders informed and up-to-date Issue performance reports, status changes, and other project documents
Forecasting costs Delivering on time and on budget is the expectation.
Include extra funds in the budget
Activity 3D
Estimated Time 30 Minutes
Objective To provide you with an opportunity to complete and forward project reports as required to stakeholders and undertake risk management as required to ensure project outcomes are met
Activity In groups, or as directed by the instructor, and using a project from within your workplace conduct a risk assessment using the session notes and discussions just held.
It is required to address the following:
1. External/strategic context
2. Internal/organisational context
3. Risk management context

Activity 3E
Estimated Time 30 Minutes
Objective To provide you with an opportunity to achieve project deliverables
Activity Discuss in groups, or as directed by the instructor, your experiences in the workplace on how project deliverables were:
Answers will vary depending on learner, their workplace and their experiences.
Achieved
Documented
Presented
WORKPLACE PROJECT:
WORKPLACE PROJECT: WORKPLACE PROJECT:
Activity 4A
Estimated Time 40 Minutes
Objective To provide you with an opportunity to finalise project
Activity Complete and comment on the suggested forms reports and tables detailed in this session which are designed to “finalise a project” and make specific references to your experiences with:
? Completing financial record keeping
? Assign staff involved in project to other roles etc. And obtain any necessary sign offs
? Complete project documentation
Activity 5A
Estimated Time 40 Minutes
Objective To provide you with an opportunity to review the project.
Activity Give an example of a workplace project and explain the process you would follow to review its effectiveness and success.
List the tools and techniques you would use to do this.
Skills and Knowledge Activity
Estimated Time 60 Minutes
Objective To provide you with an opportunity to demonstrate your knowledge of the required skills, knowledge and critical aspects of assessment.
Activity Complete the following individually and attach your completed work to your
workbook.
The answers to the following questions will enable you to demonstrate your knowledge of:
? Reading
? Writing
? Numeracy
? Oral communication
? Navigate the world of work
? Interact with others
? Get the work done
? Project management tools and how they contribute to a project
? Types of documents and other sources of information commonly used in defining the parameters of a project
? Processes for identifying and managing risk in a project
? The organisation’s mission, goals, objectives and operations and how the project relates to them
? The organisation’s procedures and processes that are relevant to managing a project including:
o Lines of authority and approvals
o Quality assurance
o Human resources
o Budgets and finance
o Recordkeeping
o Reporting.
Identify a project that could realistically be undertaken in your place of work.
Define this project, by explaining its purpose and intended outcomes. Who are the stakeholders? What is your own role and level of responsibility? How does this align with the organisation’s objectives?
How would you develop a project plan? Explain the project parameters, explain a budget, note how many staff you would need and identify a potential risk.
How would you monitor the project? How would you assign staff their roles and brief them of this? How would you support the staff? What are the deliverables?
How would you finalise the project? What financial records do you have to keep? How do you transition staff into their new roles? What documentation do you need to sign off?
How would you review the project? How would you review the outcomes? How would you determine the level of success and the effectiveness of the project? What lessons have been learned?
As this is the skills and knowledge activity, you should aim to demonstrate as much of the skills and knowledge as you can, to show your competency and understanding of the unit.

Major Activity
Estimated Time 60 – 120 Minutes
Objective To provide you with an opportunity to demonstrate your knowledge of the entire unit.
Activity This is a major activity – you should let the learners know whether they will complete it during class or in their own time.
They must individually answer the following questions in full to show their competency of each element:
1. Define project
2. Develop project plan
3. Administer and monitor project
4. Finalise project
5. Review project.
1) Why is project scope important?
2) Why do you need to define project stakeholders?
3) Why is delegating authority important in a project?
4) Why do you need to recognise the limits of your role?
5) Why do you need to understand the purpose of this project in the context of the organisation’s objectives?
6) Why do you need to determine available resources?
7) Why do you need to keep within the project parameters?
8) Why do you need to use project management tools?
9) Why do you need to be aware of risks?
10) Why are budgets important?
11) Why do you need to take your team’s views into account?
12) Why do you need to gain approval for your project before you start?
13) Why do team members need to be clear about their roles?
14) Why do you need to support team members?
15) Why is record keeping important?
16) Why do you need to monitor project expenditure?
17) Why might project stakeholders require copies of reports?
18) Why does risk management contribute to meeting outcomes?
19) Why do you need to achieve project deliverables?
20) Why do you need to check records for accuracy?
21) Why is post-project staff transition important?
22) Why are sign-offs required?
23) Why do you need to review project outcomes and processed against the project’s scope and plan?
24) Why is involving team members in project reviews important?
25) Why is documenting lessons learned a good practice?

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