Assessment Brief
Program Bachelor of Business
Subject code EVT101A
Subject name Event Concepts & Design
Assessment title Assessment 3 – Project Part C
Group or individual assessment Individual
Length 1600 words
Learning outcomes addressed This assessment addresses the following learning outcomes:
a) Develop a concept plan from a client brief according to current best practice
b) Describe the elements to be considered within the design of an event.
c) Define the various roles involved in event production, event direction and show calling.
d) Identify the various design and event software tools available to the event designer.
Submission date 11:55pm Sunday of week 11
Total marks 100 Marks
Weighting 40%
Results
Assessment Brief:
Length: 1600 words.
Assessment 3 Staging report, builds upon the work you completed in assessments 1 and 2. At its core the staging report is there to assist you in the final stage of the design process, preparing for the preliminary staging (or otherwise known as the implementation) planning process.
Building upon the material submitted in assignment 1 & 2, this report should detail and explain (at a minimum) the following:
Lighting, sound, video and SFX design brief (50-100 words):
• In broad terms the lighting, sound, video and SFX design brief should detail the outcomes in such a manner that the lighting, sound and SFX technicians can interpret and implement the instructions. That is the brief should describe what affects are desired not the equipment required to achieve it.
• EG. As this will be a beach wedding during the day there shouldn’t be any real lighting requirements for the ceremony, unless the photographer advises otherwise. However, as beaches can be windy a sound system of microphones, small mixing desk and speakers will be required for all guests to be able to enjoy the ceremony. The specific equipment should be suitable for use outdoors, in sand, wind and water. There will be no other special effects requirements at the ceremony. (79 words)
Performers, talent and entertainment brief (50-100 words):
• As above, in broad terms detail any performers, talent or entertainment outcomes
• Entertainment is all of the things the guests are going to be doing during the event. This might include partying, dancing, drinking etc.
• EG. The wedding ceremony will require the services of a MC to assist with the welcoming, ushering and coordination of marshalling and seating guests, introducing the ceremony, warming up the guests and closing the official ceremony proceedings. In addition a civil celebrant and professional wedding photographer will be required. A registered early childhood assistant should be considered so that a separate children’s section can be created a discrete distance away from the main wedding ceremony, where children can be entertained and cared for but still part of the ceremony. Later at the reception guests will be entertained by speeches, socialising, drinking and dancing. (102 words)
Event staff roles and responsibilities brief (100-200 words):
Staff roles should describe both the event staff and any venue staff who might be required over and above entertainment requirements.
Skills and Resources matrices:
Develop a matrix of required or anticipated resources and skills (one matrix for each), which
might include (where applicable):
• Lighting, sound, and effects
• Décor, decorative, scenic, set and prop
• Venue
• Food and beverage
• Talent and entertainment
• Permits and licences
• Transport, storage and logistics
• Workplace Health and Safety, and risk
• Contractors and vendors
• Backline assumptions
• Software
You should critically think about what you need in regards to resources and skills, and provide a detailed description and reasoning as to why. Ask yourself questions like:
• Are they available and easy to procure?
o Seasonal? Expensive? Abundant or limited supply?
• How long might it take to obtain what you need?
• How long is its shelf life?
• Where can you store it before and after the event?
• Have you made any backline assumptions, and if so, what are they?
A detailed plan or run sheet, in its (anticipated) final form, (800 words)
• This run sheet should include times, roles and resources.
• It should highlight milestones, or critical events in the programme o Critical = must happen for the event to go ahead o Milestones = important
• It should essentially be an add-on to the run sheet you developed in Assignment 2.
• EG. Wedding Ceremony Run Sheet version 3 (pink).
o Milestones in yellow and critical events highlighted in red
And so on and so forth for the rest of the event. You could do this in list form, or matrix form as you see fit.
Marking Criteria:
Fail
0-49% Pass
50-64% Credit 65-74% Distinction 75-84% High Distinction 85-100% Grade
Lighting, sound, video &
SFX brief Did not address in a
satisfactory manner
0-2.45 Satisfactory description of lighting,
sound, video and SFX
equipment/des ign
requirements
2.5-3.2 Effective description of
lighting, sound, video and SFX
equipment/desig
n requirements
3.25-3.7 Highly effective
description of lighting,
sound, video and SFX
equipment/des ign
requirements
3.75-4.2 Outstanding description of
lighting, sound, video and SFX
equipment/desi
gn requirements
4.25-5 5
Performers, talent and
entertainment brief Did not address in a
satisfactory manner
0-2.45 Satisfactory description of
performers, talent or
entertainment
requirements
2.5-3.2 Effective description of
performers, talent or
entertainment
requirements
3.25-3.7 Highly effective
description of
performers, talent or
entertainment
requirements
3.75-4.2 Outstanding description of
performers, talent or
entertainment
requirements
4.25-5 5
Event staff brief Did not address in a
satisfactory manner
0-4.9 Satisfactory description of
the event staff roles
5-6.4 Effective description of the
event staff roles
6.5-7.4 Highly effective
description of
the event staff roles
7.5-8.4 Outstanding description of
the event staff roles
8.5-10 10
Resource requirements matrix Did not address in a
satisfactory manner
0-9.9 Minimal list of resource
requirements
10-12.9 Effective list of resource
requirements
13-14.9 Highly effective list of resource
requirements
15-16.9 Detailed and
rational list of resource
requirements
explaining and
justifying those
requirements
17-20
20
Skills requirements matrix Did not address in a
satisfactory manner
0-9.9 Minimal list of staff and skills
requirements
10-12.9 Effective list of staff and skills
requirements
13-14.9 Highly effective list of staff and skills
requirements
15-16.9 Detailed and
rational list of
staff and skills requirements
explaining and
justifying those
requirements
17-20
20
Detailed plan
or run sheet Did not address in a
satisfactory manner
0-19.9 Basic plan or run sheet
20-25.9 Plan or run sheet with times
26-29.9 Plan or run
sheet with
times and roles
30-33.9 Plan or run
sheet with
times, roles and resources
34-40 40