ASSESSMENT INFORMATION for students
Throughout your training we are committed to your learning by providing a training and assessment framework that ensures the knowledge gained through training is translated into practical on the job improvements.
You are going to be assessed for:
Your skills and knowledge using written and observation activities that apply to the workplace.
Your ability to apply your learning.
Your ability to recognise common principles and actively use these on the job.
All of your assessment and training is provided as a positive learning tool. Your assessor will guide your learning and provide feedback on your responses to the assessment materials until you have been deemed competent in this unit.
HOW YOU WILL BE ASSESSED
The process we follow is known as competency-based assessment. This means that evidence of your current skills and knowledge will be measured against national standards of best practice, not against the learning you have undertaken either recently or in the past. Some of the assessment will be concerned with how you apply your skills and knowledge in the workplace, and some in the training room as required by each unit.
The assessment tasks have been designed to enable you to demonstrate the required skills and knowledge and produce the critical evidence to successfully demonstrate competency at the required standard.
Your assessor will ensure that you are ready for assessment and will explain the assessment process. Your assessment tasks will outline the evidence to be collected and how it will be collected, for example; a written activity, case study, or demonstration and observation.
The assessor will also have determined if you have any special needs to be considered during assessment. Changes can be made to the way assessment is undertaken to account for special needs and this is called making Reasonable Adjustment.
What if I believe I am already competent before training?
If you believe you already have the knowledge and skills to be able to demonstrate competence in this unit, speak with your trainer, as you may be able to apply for Recognition of Prior Learning (RPL).
Assessor Responsibilities
Assessors need to be aware of their responsibilities and carry them out appropriately. To do this they need to:
Ensure that participants are assessed fairly based on the outcome of the language, literacy and numeracy review completed at enrolment.
Ensure that all documentation is signed by the student, trainer, workplace supervisor and assessor when units and certificates are complete, to ensure that there is no follow-up required from an administration perspective.
Ensure that their own qualifications are current.
When required, request the manager or supervisor to determine that the student is ‘satisfactorily’ demonstrating the requirements for each unit. ‘Satisfactorily’ means consistently meeting the standard expected from an experienced operator.
When required, ensure supervisors and students sign off on third party assessment forms or third-party report.
Follow the recommendations from moderation and validation meetings.
How should I format my assessments?
Your assessments should be typed in a 11 or 12 size font for ease of reading. You must include a footer on each page with the student name, unit code and date. Your assessment needs to be submitted as a hardcopy or electronic copy as requested by your trainer.
How long should my answers be?
The length of your answers will be guided by the description in each assessment, for example:
Type of Answer Answer Guidelines
Short Answer 4 typed lines = 50 words, or
5 lines of handwritten text
Long Answer 8 typed lines = 100 words, or
10 lines of handwritten text = 1/3of a foolscap page
Brief Report 500 words = 1-page typed report, or
50 lines of handwritten text = 11/2foolscap handwritten pages
Mid Report 1,000 words = 2-page typed report
100 lines of handwritten text = 3 foolscap handwritten pages
Long Report 2,000 words = 4-page typed report
200 lines of handwritten text = 6 foolscap handwritten pages
How should I reference the sources of information I use in my assessments?
Include a reference list at the end of your work on a separate page. You should reference the sources you have used in your assessments in the Harvard Style. For example:
Website Name – Page or Document Name, retrieved insert the date. Webpage link.
For a book: Author surname, author initial Year of publication, Title of book, Publisher, City, State

assessment guide
The following table shows you how to achieve a satisfactory result against the criteria for each type of assessment task. The following is a list of general assessment methods that can be used in assessing a unit of competency. Check your assessment tasks to identify the ones used in this unit of competency.
Assessment Method Satisfactory Result Non-Satisfactory Result
You will receive an overall result of Competent or Not Yet Competent for the unit. The assessment process is made up of a number of assessment methods. You are required to achieve a satisfactory result in each of these to be deemed competent overall. Your assessment may include the following assessment types.
Questions All questions answered correctly Incorrect answers for one or more questions
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace Answers do not address the question in full. Does not refer to appropriate or correct sources.
Third Party Report Supervisor or manager observes work performance and confirms that you consistently meet the standards expected from an experienced operator Could not demonstrate consistency. Could not demonstrate the ability to achieve the required standard
Written Activity The assessor will mark the activity against the detailed guidelines/instructions Does not follow guidelines/instructions
Attachments if requested are attached Requested supplementary items are not attached
All requirements of the written activity are addressed/covered. Response does not address the requirements in full; is missing a response for one or more areas.
Responses must refer to appropriate sources from your workbook and/or workplace One or more of the requirements are answered incorrectly.
Does not refer to or utilise appropriate or correct sources of information
Observation/
Demonstration All elements, criteria, knowledge and performance evidence and critical aspects of evidence, are demonstrated at the appropriate AQF level Could not demonstrate elements, criteria, knowledge and performance evidence and/or critical aspects of evidence, at the appropriate AQF level
Case Study All comprehension questions answered correctly; demonstrating an application of knowledge of the topic case study. Lack of demonstrated comprehension of the underpinning knowledge (remove) required to complete the case study questions correctly. One or more questions are answered incorrectly.
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace Answers do not address the question in full; do not refer to appropriate sources.
Practical Activity All tasks in the practical activity must be competed and evidence of completion must be provided to your trainer/assessor.
All tasks have been completed accurately and evidence provided for each stated task. Tasks have not been completed effectively and evidence of completion has not been provided.
Attachments if requested are attached Requested supplementary items are not attached

Assessment Cover Sheet
Unit Code and Name: FNSTPB402 Establish and maintain payroll systems
Student name: Student Number:
Assessor Name: Date Submitted:
The following questions are to be completed by the assessor:
Is the Student ready for assessment? Yes No
Has the assessment process been explained? Yes No
Does the Student understand which evidence is to be collected and how? Yes No
Have the Student’s rights and the appeal system been fully explained? Yes No
Have you discussed any special needs to be considered during assessment? Yes No
The following documents must be completed and attached:
? 1. Project and Project Checklist
The student will complete the Project provided to them by the assessor. The Project Checklist will be completed by the assessor. S NYS
? 2. Third Party Activity and Third Party Activity Report Checklist
The student will complete the practical activity provided to them by the assessor. The Third Party Activity Report Checklist will be completed by the Supervisor. S NYS
? 3. Short Answer Questions and Short Answer Questions Checklist
The student will answer a range of questions with written responses. The Short Answer Questions Checklist will be completed by the assessor. S NYS
Student Declaration
I agree to undertake assessment in the knowledge that information gathered will only be used for professional development purposes and can only be accessed by the RTO
I declare that:
? The material I have submitted is my own work;
? I have kept a copy of all relevant notes and reference material that I used in the production of my work;
? I have given references for all sources of information that are not my own, including the words, ideas and images of others.
Student Signature: Date:
Assessment cover sheet
Result and Feedback
Feedback to Student:
Overall Outcome ?Competent ?Not yet Competent
Assessor Signature: Date:

Project
For this task you must submit a project and report on establishing and maintaining a payroll system. You may include screenshots/phots of a payroll system that you currently maintain or details of the software and links to further information about the software.
Instructions
You will need to research information to assist with your responses for this task.
What you will need to complete this task
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation relevant to own state or territory.
You should use a variety of sources to gather information including training resources, workplace policies and procedures (if you are able to access these) and government and industry bodies.
You are required to provide information about the following points. You must prepare a written response to each point, which can be supported by example documentation as required. Ensure material is referenced appropriately.
You will need to discuss each of the following questions in your project:
What are the basic scope of services for a business activity statement (BAS) agent providing payroll services?
What are award, enterprise agreements and industrial instruments?
Identify and explain at least 3 common organisational policy and procedures that affect payroll. One of these policies and procedure must include the structure of authority in organisations.
Provide a copy of a policy or procedure with your assessment submission.
In your own words, describe why industry codes of practice are relevant to payroll operations
Describe the difference between manual and computerised payroll systems and provide details of the payroll system that you currently use. If you do not currently use a payroll system provide an overview and images or links to further information about a payroll system.
Identify the fourteen legislative and record-keeping requirements that affect business operation and reporting requirements
In your own words, describe each of the following ATO requirements:
Australian Business Number (ABN)
Payment summaries
Employment termination payments (ETPs)
Tax file number (TFN) declaration
What are the TPB requirements for:
The registration and scope of services documentation requirements for BAS agents
Code of Professional Conduct
What are the 3 key requirements of taxation law that relate to payment systems?
Outline the key aspects for payroll of each of the following:
Routine:
Award payments
Salary amount
Salary packaging
Superannuation guarantee
Super reporting
Non-routine:
Termination payments
Super guarantee charge
Word limit
To complete this activity, you are required to submit a written response of a
Mid Report Approximately 1,000 words = 2 page typed report

Project Checklist
Project Checklist
Unit Code and Name: FNSTPB402 Establish and maintain payroll systems
For this assessment, the student must complete the written activity.
The written activity is a stand-alone activity that will allow the student to display the required knowledge and skills that are essential when deciding overall competency.
Student name:
Assessor name:
Did the Student provide evidence of their ability to: Has the student satisfactorily completed the written activity?
Yes No
What are the basic scope of services for a business activity statement (BAS) agent providing payroll services? ? ?
What are award, enterprise agreements and industrial instruments? ? ?
Identify and explain at least 3 common organisational policy and procedures that affect payroll. One of these policies and procedure must include the structure of authority in organisations ? ?
In your own words, describe why industry codes of practice are relevant to payroll operations ? ?
Describe the difference between manual and computerised payroll systems ? ?
Identify the fourteen legislative and record-keeping requirements that affect business operation and reporting requirements ? ?
In your own words, describe each of the following ATO requirements:
Australian Business Number (ABN) ? ?
Payment summaries ? ?
Employment termination payments (ETPs) ? ?
Tax file number (TFN) declaration ? ?
What are the TPB requirements for:
The registration and scope of services documentation requirements for BAS agents ? ?
Code of Professional Conduct ? ?
What are the 3 key requirements of taxation law that relate to payment systems? ? ?
Outline the key aspects for payroll of each of the following:
Routine:
Award payments ? ?
Salary amount ? ?
Salary packaging ? ?
Superannuation guarantee ? ?
Super reporting ? ?
Non-routine:
Termination payments ? ?
Super guarantee charge ? ?
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Assessor Signature: Date:
Third-party Report activity
Instructions
The following task must be demonstrated in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the bookkeeping field of work and include access to:
Office equipment, technology, software and consumables required to establish and maintain a payroll system, including:
Workplace reference materials, such as procedural manuals and organisational policy
Actual or simulated payroll data
You will need to arrange a time with your Supervisor or Manager to complete this task. Your Supervisor or Manager should observe you completing each requirement of the task.
For this task you are to complete the following steps to demonstrate your ability to establish and maintain a payroll system.
Perform the following steps to establish the payroll requirements:
Assess the scope of payroll services that a BAS agent can provide and identify if you will require independent expert advice. Document the scope assessment, and any independent expert advice required.
Apply your knowledge of national employment standards, and legislative requirements in regard to payroll payment. Document the application of these standards and requirements.
Conduct some research to identify the relevant state and modern awards, employment agreements, and details to be set up in the payroll system for individual employees. Document the research conducted.
Complete the following steps to record the payroll data:
Using the complete data provided by the employee and employer, including identifying and calculating data from time-recording systems for payments, configure the payroll system. Provide evidence of the payroll system configuration.
Review the payroll data, identifying and clarifying discrepancies with designated persons. Document any discrepancies including the clarification sought.
Accurately enter the employee pay period details in payroll system in line with source data. Provide evidence of the employee pay period details.
Prepare and process payroll on at least one occasion through completion of the following steps, within the designated timeframe:
Using employee source data, accurately calculate, record and reconcile payroll according to legislative requirements. Provide evidence of the calculation, recording and reconciliation of payroll.
Reconcile the total payments for the pay period, and review and correct any irregularities, or refer them to the designated persons for resolution. Provide evidence of reconciliation, as well as recording any irregularities, including their resolution.
Obtain authorisation for the payroll and make the required arrangements for individuals’ payments. Provide evidence of payroll authorisation, and requirements for individual payments.
Distribute the individual pay advice. Provide evidence of the distribution of pay advice.
As required, identify legislative and organisational requirements relevant to the employment termination processes and payment, seeking advice to interpret requirements as required. Document these legislative and organisational requirements, as well as any advice sought.
Produce and review the payroll records, storing them according to organisational policy and security procedures. Provide a copy of the payroll records.
Complete the following steps to handle at least one payroll enquiry:
Respond to payroll enquiries, providing information according to organisational and legislative requirement, and referring any enquiries which are outside your area of responsibility or knowledge to the designated persons for resolution. Document all payroll enquiries, including how they were responded to or where they were referred to.
As required, provide additional information or complete follow-up action within the designated timeframes. Document all additional information/follow-up action.
Maintain the payroll through completion of the following actions:
Maintain the information and record keeping relating to payroll function according to current legislative and regulatory requirements. Provide/document the procedures for the security of payroll records.
Prepare and reconcile the month-end and year-end payroll records to ensure compliance with legislative and management deadlines and generate and distribute the payroll reports. Provide all payroll records and reports.
Update the records and systems in line with salary reviews and other changes in employment status. Provide evidence of record updates.
Establish back-up and disaster recovery systems for payroll. Provide evidence of the back-up and disaster recovery systems.
Extract and apply BAS and instalment activity statement (IAS) data. Provide the BAS statements and IAS data.
For all reports and information submitted for assessment, ensure that any personal/identifying information is redacted to comply with confidentiality requirements and the Privacy Act.

third-party Activity report
Third-Party Activity Report
Unit Code and Name: FNSTPB402 Establish and maintain payroll systems
For this assessment, the student must complete the practical activity.
The practical activity is a stand-alone activity that will allow the student to display the required knowledge and skills that are essential when deciding overall competency.
Student name:
Supervisor name:
Did the Student provide evidence of their ability to: Has the student satisfactorily completed the practical activity?
Yes No
Assess the scope of payroll services that a BAS agent can provide and identify if you will require independent expert advice. Document the scope assessment, and any independent expert advice required. ? ?
Apply your knowledge of national employment standards, and legislative requirements in regard to payroll payment. Document the application of these standards and requirements. ? ?
Conduct some research to identify the relevant state and modern awards, employment agreements, and details to be set up in the payroll system for individual employees. Document the research conducted. ? ?
Using the complete data provided by the employee and employer, including identifying and calculating data from time-recording systems for payments, configure the payroll system. Provide evidence of the payroll system configuration. ? ?
Review the payroll data, identifying and clarifying discrepancies with designated persons. Document any discrepancies including the clarification sought. ? ?
Accurately enter the employee pay period details in payroll system in line with source data. Provide evidence of the employee pay period details. ? ?
Using employee source data, accurately calculate, record and reconcile payroll according to legislative requirements. Provide evidence of the calculation, recording and reconciliation of payroll. ? ?
Reconcile the total payments for the pay period, and review and correct any irregularities, or refer them to the designated persons for resolution. Provide evidence of reconciliation, as well as recording any irregularities, including their resolution. ? ?
Obtain authorisation for the payroll and make the required arrangements for individuals’ payments. Provide evidence of payroll authorisation, and requirements for individual payments. ? ?
Distribute the individual pay advice. Provide evidence of the distribution of pay advice. ? ?
As required, identify legislative and organisational requirements relevant to the employment termination processes and payment, seeking advice to interpret requirements as required. Document these legislative and organisational requirements, as well as any advice sought. ? ?
Produce and review the payroll records, storing them according to organisational policy and security procedures. Provide a copy of the payroll records. ? ?
Respond to payroll enquiries, providing information according to organisational and legislative requirement, and referring any enquiries which are outside your area of responsibility or knowledge to the designated persons for resolution. Document all payroll enquiries, including how they were responded to or where they were referred to. ? ?
As required, provide additional information or complete follow-up action within the designated timeframes. Document all additional information/follow-up action. ? ?
Maintain the information and record keeping relating to payroll function according to current legislative and regulatory requirements. Provide/document the procedures for the security of payroll records. ? ?
Prepare and reconcile the month-end and year-end payroll records to ensure compliance with legislative and management deadlines and generate and distribute the payroll reports. Provide all payroll records and reports. ? ?
Update the records and systems in line with salary reviews and other changes in employment status. Provide evidence of record updates. ? ?
Establish back-up and disaster recovery systems for payroll. Provide evidence of the back-up and disaster recovery systems. ? ?
Extract and apply BAS and instalment activity statement (IAS) data. Provide the BAS statements and IAS data. ? ?
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Supervisor Signature: Date:

short Answer Questions
Instructions
Answer the questions below by writing in the space provided. If you require more space, use a blank sheet of paper. Alternatively, you may like to use Microsoft Word and print out your answers to each question.
What you will need
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation
Your Learner Guide for this unit of competence
Word limit
Short Answer Responses 4 typed lines = 50 words, or
5 lines of handwritten text
Answer the following questions in writing.
List four sources you might access to obtain expert advice relating to payroll
What types of employee data need to be entered into a payroll system to configure the system?
It important to accurately review payroll data and clarify any discrepancies. What could inaccurate data lead to?
What is the source data commonly used to enter employee pay period details into a payroll system?
List four self-management tasks you might perform to assist with conducting payroll preparation within designated timeframes
What tasks will you need to conduct with employee source data, in line with legislative requirements for payroll activities?
What will you need to do if you identify irregularities when reviewing a reconciled total payment for a pay period?
Who will generally authorise a pay run?
What methods are used to distribute pay advice to employees?
Where could you access the legislative and organisational requirements which are relevant to employment termination processes?
List at least five examples of the types of payroll records and reports which need to be securely stored within organisations
What are two examples of frequent payroll enquiries you may need to respond to?
What is the general process for payroll enquiries?
Identify and outline the general and pay information which must be maintained about employees, according to current legislative and regulatory requirements
At what times should you prepare and reconcile payroll records to ensure compliance with legislative and management deadlines?
What procedures might be used to ensure the updating of records and systems in line with salary reviews and other changes in employment status?
What will need to be considered when establishing a back-up and disaster recovery system?
List eight examples of BAS and IAS data

short answer Questions Checklist
Short Answer Questions Checklist
Unit Code and Name: FNSTPB402 Establish and maintain payroll systems
Student name:
Assessor name:
If questions are answered verbally, the assessor must write detailed answers in the sections provided below. The space below does not indicate the size of the answer anticipated. Keep typing and the space will expand. If answers are recorded separate to this document, they must be attached to the assessment documents. Satisfactory response
Yes No
1 List four sources you might access to obtain expert advice relating to payroll ? ?
2 What types of employee data need to be entered into a payroll system to configure the system? ? ?
3 It important to accurately payroll data and clarify any discrepancies. What could inaccurate data lead to? ? ?
4 What is the source data commonly used to enter employee pay period details into a payroll system? ? ?
5 List four self-management tasks you might perform to assist with conducting payroll preparation within designated timeframes ? ?
6 What tasks will you need to conduct with employee source data, in line with legislative requirements for payroll activities? ? ?
7 What will you need to do if you identify irregularities when reviewing a reconciled total payment for a pay period? ? ?
8 Who will generally authorise a pay run? ? ?
9 What methods are used to distribute pay advice to employees? ? ?
10 Where could you access the legislative and organisational requirements which are relevant to employment termination processes? ? ?
11 List at least five examples of the types of payroll records and reports which need to be securely stored within organisations ? ?
12 What are two examples of frequent payroll enquiries you may need to respond to? ? ?
13 What is the general process for payroll enquiries? ? ?
14 Identify and outline the general and pay information which must be maintained about employees, according to current legislative and regulatory requirements ? ?
15 At what times should you prepare and reconcile payroll records to ensure compliance with legislative and management deadlines? ? ?
16 What procedures might be used to ensure the updating of records and systems in line with salary reviews and other changes in employment status? ? ?
17 What will need to be considered when establishing a back-up and disaster recovery system? ? ?
18 List eight examples of BAS and IAS data ? ?
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Assessor Signature:
Date: