Please assist with completing the attached assessment thanks in advance

ASSESSMENT INFORMATION for students
Throughout your training we are committed to your learning by providing a training and assessment framework that ensures the knowledge gained through training is translated into practical on the job improvements.
You are going to be assessed for:
Your skills and knowledge using written and observation activities that apply to the workplace.
Your ability to apply your learning.
Your ability to recognise common principles and actively use these on the job.
All of your assessment and training is provided as a positive learning tool. Your assessor will guide your learning and provide feedback on your responses to the assessment materials until you have been deemed competent in this unit.
HOW YOU WILL BE ASSESSED
The process we follow is known as competency-based assessment. This means that evidence of your current skills and knowledge will be measured against national standards of best practice, not against the learning you have undertaken either recently or in the past. Some of the assessment will be concerned with how you apply your skills and knowledge in the workplace, and some in the training room as required by each unit.
The assessment tasks have been designed to enable you to demonstrate the required skills and knowledge and produce the critical evidence to successfully demonstrate competency at the required standard.
Your assessor will ensure that you are ready for assessment and will explain the assessment process. Your assessment tasks will outline the evidence to be collected and how it will be collected, for example; a written activity, case study, or demonstration and observation.
The assessor will also have determined if you have any special needs to be considered during assessment. Changes can be made to the way assessment is undertaken to account for special needs and this is called making Reasonable Adjustment.
What if I believe I am already competent before training?
If you believe you already have the knowledge and skills to be able to demonstrate competence in this unit, speak with your trainer, as you may be able to apply for Recognition of Prior Learning (RPL).
Assessor Responsibilities
Assessors need to be aware of their responsibilities and carry them out appropriately. To do this they need to:
Ensure that participants are assessed fairly based on the outcome of the language, literacy and numeracy review completed at enrolment.
Ensure that all documentation is signed by the student, trainer, workplace supervisor and assessor when units and certificates are complete, to ensure that there is no follow-up required from an administration perspective.
Ensure that their own qualifications are current.
When required, request the manager or supervisor to determine that the student is ‘satisfactorily’ demonstrating the requirements for each unit. ‘Satisfactorily’ means consistently meeting the standard expected from an experienced operator.
When required, ensure supervisors and students sign off on third party assessment forms or third party report.
Follow the recommendations from moderation and validation meetings.
How should I format my assessments?
Your assessments should be typed in a 11 or 12 size font for ease of reading. You must include a footer on each page with the student name, unit code and date. Your assessment needs to be submitted as a hardcopy or electronic copy as requested by your trainer.
How long should my answers be?
The length of your answers will be guided by the description in each assessment, for example:
Type of Answer Answer Guidelines
Short Answer 4 typed lines = 50 words, or
5 lines of handwritten text
Long Answer 8 typed lines = 100 words, or
10 lines of handwritten text = 1/3of a foolscap page
Brief Report 500 words = 1 page typed report, or
50 lines of handwritten text = 11/2foolscap handwritten pages
Mid Report 1,000 words = 2 page typed report
100 lines of handwritten text = 3 foolscap handwritten pages
Long Report 2,000 words = 4 page typed report
200 lines of handwritten text = 6 foolscap handwritten pages
How should I reference the sources of information I use in my assessments?
Include a reference list at the end of your work on a separate page. You should reference the sources you have used in your assessments in the Harvard Style. For example:
Website Name – Page or Document Name, retrieved, insert the date. Webpage link.
For a book: Author surname, author initial Year of publication, Title of book, Publisher, City, State

assessment guide
The following table shows you how to achieve a satisfactory result against the criteria for each type of assessment task. The following is a list of general assessment methods that can be used in assessing a unit of competency. Check your assessment tasks to identify the ones used in this unit of competency.
Assessment Method Satisfactory Result Non-Satisfactory Result
You will receive an overall result of Competent or Not Yet Competent for the unit. The assessment process is made up of a number of assessment methods. You are required to achieve a satisfactory result in each of these to be deemed competent overall. Your assessment may include the following assessment types.
Questions All questions answered correctly Incorrect answers for one or more questions
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace Answers do not address the question in full. Does not refer to appropriate or correct sources.
Third Party Report Supervisor or manager observes work performance and confirms that you consistently meet the standards expected from an experienced operator Could not demonstrate consistency. Could not demonstrate the ability to achieve the required standard
Written Activity The assessor will mark the activity against the detailed guidelines/instructions Does not follow guidelines/instructions
Attachments if requested are attached Requested supplementary items are not attached
All requirements of the written activity are addressed/covered. Response does not address the requirements in full; is missing a response for one or more areas.
Responses must refer to appropriate sources from your workbook and/or workplace One or more of the requirements are answered incorrectly.
Does not refer to or utilise appropriate or correct sources of information
Observation/
Demonstration All elements, criteria, knowledge and performance evidence and critical aspects of evidence, are demonstrated at the appropriate AQF level Could not demonstrate elements, criteria, knowledge and performance evidence and/or critical aspects of evidence, at the appropriate AQF level
Case Study All comprehension questions answered correctly; demonstrating an application of knowledge of the topic case study. Lack of demonstrated comprehension of the underpinning knowledge (remove) required to complete the case study questions correctly. One or more questions are answered incorrectly.
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace Answers do not address the question in full; do not refer to appropriate sources.
Practical Activity All tasks in the practical activity must be competed and evidence of completion must be provided to your trainer/assessor.
All tasks have been completed accurately and evidence provided for each stated task. Tasks have not been completed effectively and evidence of completion has not been provided.
Attachments if requested are attached Requested supplementary items are not attached

Assessment cover sheet
Assessment Cover Sheet
Unit Code and Name: FNSACC312 Administer subsidiary accounts and ledgers
Student name: Student
Number:
Assessor Name: Date:
Is the Student ready for assessment? Yes No
Has the assessment process been explained? Yes No
Does the Student understand which evidence is to be collected and how? Yes No
Have the Student’s rights and the appeal system been fully explained? Yes No
Have you discussed any special needs to be considered during assessment? Yes No
The following documents must be completed and attached
? 1. Report and Report Checklist
The student will complete the written activity provided to them by the assessor. The Report Checklist will be completed by the assessor. S NYS
? 2. Portfolio and Portfolio Checklist
The student will complete the portfolio tasks provided to them by the assessor. The Portfolio Checklist will be completed by the Assessor. S NYS
? 3. Short Answer Questions and Short Answer Questions Checklist
The student will answer a range of questions with written responses. The Short Answer Questions Checklist will be completed by the assessor. S NYS
I agree to undertake assessment in the knowledge that information gathered will only be used for professional development purposes and can only be accessed by the RTO:
Overall Outcome ?Competent ?Not yet Competent
Student Signature: Date:
Assessor Signature: Date:
Result and Feedback
Feedback to Student:
Overall Outcome ?Competent ?Not yet Competent
Assessor Signature: Date:

Report
Instructions
You will need to research information to assist with your responses for this task.
What you will need to complete this task
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation relevant to own state or territory.
You should use a variety of sources to gather information including training resources, workplace policies and procedures (if you are able to access these) and government and industry bodies.
You are required to provide information about the following points and complete both tasks. You must prepare a written response to each point, which can be supported by example documentation as required. Ensure material is referenced appropriately.
Word limit
To complete this activity, you are required to submit a written response of a:
Long Report Approximately 1,000 words = 2 page typed report
For this task you must research each of the following topics and complete a basic report on your findings. You may reference online user guides for your chosen software and accounting information resources.
Identify and describe the key features of:
Debits and credits
Accounting systems
Describe how bad or doubtful debts are identified.
Describe the key requirements of:
Legal systems and procedures
Relevant legislation or regulations
Industry codes of practice
Outline the key requirements of your organisational policy and procedures relating to reconciling and monitoring financial accounts.
Describe measures to collect monies and features of recovery plans
What are the key features of debt recovery plans?
report Checklist
Report Checklist
Unit Code and Name: FNSACC312 Administer subsidiary accounts and ledgers
For this assessment, the student must complete the written activity.
The written activity is a stand-alone activity that will allow the student to display the required knowledge and skills that are essential when deciding overall competency.
Student name:
Assessor name:
Did the Student provide evidence of their ability to: Has the student satisfactorily completed the written activity?
Yes No
Identify and describe the key features of:
Debits and credits ? ?
Accounting systems ? ?
Describe how bad or doubtful debts are identified. ? ?
Describe the key requirements of:
Legal systems and procedures ? ?
Relevant legislation or regulations ? ?
Industry codes of practice ? ?
Outline the key requirements of your organisational policy and procedures relating to reconciling and monitoring financial accounts. ? ?
Describe measures to collect monies and features of recovery plans ? ?
What are the key features of debt recovery plans? ? ?
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Assessor Signature: Date:
2. Portfolio
Instructions
Now that you have completed the unit of competence FNSACC416 Setup and Use a Computerised Accounting System, FNSACC311 Process financial transactions and extract interim reports and the requirements for this unit of competence FNSACC312 Administer subsidiary accounts and ledgers and attempted the “Try this for yourself” activities provided in each unit you will have created a comprehensive company file.
For this assessment you will again be using MYOB AccountRight or MAC AccountEdge. You are to create and submit the following documents and reports using your chosen software.
The following task must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the accounting field of work and include access to:
Office equipment, technology, software and consumables required to reconcile and monitor accounts receivable data systems
You are to complete the following tasks to demonstrate your ability to administer, reconcile and monitor subsidiary accounts and ledgers in accordance with industry compliance requirements and organisational policies and procedures by creating and curating a range of documents and submitting these with this assessment.
Tasks
Review the accounts receivable requirements through completion of the following actions:
Check the receipts entered that you have entered into the accounts receivable system to confirm their accuracy, consistency and completeness, identifying and accurately recording the incorrect entries according to type and source of receipt
Identify and investigate discrepancies between monies owed and monies paid according to organisational policies, procedures and guidelines.
Record these investigations, including the outcome of your investigation.
Amend the receipts entered into the accounts receivable system, according to the procedures provided in your Element Reading and Review Activities.
Provide evidence of all correct and amended receipts in the provided excel template. FNSACC312 Portfolio Task 2.1 - Ageing of Accounts Receivable Report Template and submit the excel report with this assessment.

Complete the following steps to identify bad and doubtful debts:
Review the debtor ledger, identifying and recording outstanding monies, and seeking further information where required
Liaise with the debtors to verify the status of bad and doubtful debts. Document the process for these liaisons and submit with this assessment.
Accurately complete the reporting procedures and required documentation for bad and doubtful debts, according to the organisational policies and guidelines by completing the “Bikes Incorporated Collections Policy and Legal Action Template” and specifying the amounts and trading terms in the template. Submit your completed Collections Policy and Legal Action with this assessment.
Perform the following steps to review client compliance with the terms and conditions and to plan recovery actions, in accordance with the organisational policies and operating procedures:
In this task you will create a Debt Recovery Action Procedure that details the following actions:
The process of:
Identifying the clients who are in default of trading terms.
Contacting the identified clients, and promptly and courteously make satisfactory arrangements for the payment of outstanding monies. Document the arrangements made.
For monies owing that constitute breach of organisational credit policy, actioning the organisational policy and procedures. Documentation of these clients, their breach and the actions implemented.
Reviewing the previous activities and communication with clients to establish if the follow-up procedures were adequate and determine whether the usual organisational recovery avenues have been exhausted. Document these review activities and the outcomes determined.
Pursuing debt recovery or to initiate legal action, with measures completed in line with organisational policies, guidelines and timeframes
Submit your Debt Recovery Action Procedure with this assessment.

Prepare reports and file documentation as required through completion of the following actions:
Prepare reports that document the accounts receivable, debt recovery type and cause, and debt recovery plan, and distribute these to the supervisors, managers, and other designated parties
File the documentation and reports according to organisational policy and procedures. Document or provide the policy/procedures used for file storage.
Create an Aged Receivables Detail report that aligns with the bad debts ageing as per your Collections Policy and submit it with this assessment
Distribute creditor invoices for authorisation through completion of the following steps:
Identify invoice discrepancies, and investigate, rectify, encode and record the invoices correctly.
As required, request authorisation for payment from designated personnel.
Create and print a Summary Trial Balance
This report to identify incorrectly entered amounts. When reviewing this report, check for:
entries that seem unusually large or small for the account that has been affected
debit amounts for accounts that normally have credit entries, and vice versa
unusually high or low ending balances
an unusually high or low number of entries for a specific account.
Submit your Summary Trial Balance with this assessment.
Complete the following steps to remit payments to creditors, in line with the organisational guidelines:
Draw up and ensure the authorisation of cheque requisition.
Collect and accurately record the data relating to creditor details and amounts paid, and prepare this information in a report for ratification by management
Prepare the creditor payment, and accurately prepare the journal to record the payment
Create and print and Aged Payables Report and submit it with this assessment.

Reconcile any outstanding balances through completion of the following steps:
Where required, obtain statements of outstanding balances from suppliers.
Reconcile the balances outstanding to invoices received. Document this reconciliation.
Undertake to review your purchase and submit a screenshot of the report: Analyse Purchases. This report displays your company’s monthly purchases.
portfolio checklist
Portfolio Checklist
Unit Code and Name: FNSACC312 Administer subsidiary accounts and ledgers
Student name:
Assessor name:
Did the Student provide evidence of their ability to: Has the student satisfactorily completed the practical activity?
Yes No
Check the receipts entered into manual accounts receivable system to confirm their accuracy, consistency and completeness, identifying and accurately recording the incorrect entries according to type and source of receipt ? ?
Identify and investigate discrepancies between monies owed and monies paid according to organisational policies, procedures and guidelines. ? ?
Amend the receipts entered into the manual accounts receivable system, according to the established procedures. ? ?
Review the debtor ledger, identifying and recording outstanding monies, and seeking further information where required ? ?
Liaise with the debtors to verify the status of bad and doubtful debts. ? ?
Accurately complete the reporting procedures and required documentation for bad and doubtful debts, according to the organisational policies and guidelines ? ?
Identify the clients who are in default of trading terms. ? ?
Contact the identified clients, and promptly and courteously make satisfactory arrangements for the payment of outstanding monies. ? ?
For monies owing that constitute breach of organisational credit policy, action the organisational policy and procedures. ? ?
Review the previous activities and communication with clients to establish if the follow-up procedures were adequate and determine whether the usual organisational recovery avenues have been exhausted. ? ?
Develop and document plans to pursue debt recovery or to initiate legal action, with measures completed in line with organisational policies, guidelines and timeframes ? ?
Prepare reports that document the accounts receivable, debt recovery type and cause, and debt recovery plan, and distribute these to the supervisors, managers, and other designated parties ? ?
File the documentation and reports according to organisational policy and procedures. ? ?
Identify invoice discrepancies, and investigate, rectify, encode and record the invoices correctly. ? ?
As required, request authorisation for payment from designated personnel. ? ?
Draw up and ensure the authorisation of cheque requisition. ? ?
Collect and accurately record the data relating to creditor details and amounts paid, and prepare this information in a report for ratification by management ? ?
Prepare the creditor payment, and accurately prepare the journal to record the payment ? ?
Where required, obtain statements of outstanding balances from suppliers. ? ?
Reconcile the balances outstanding to invoices received. ? ?
Provided evidence of all correct and amended receipts in the excel template. “Ageing of Accounts Receivable” and submitted the excel report with this assessment. ? ?
Accurately completed the reporting procedures and required documentation for bad and doubtful debts, according to the organisational policies and guidelines by completing the “Collections Policy Template” and specifying the amounts and trading terms in the template. Submitted a completed Collections Policy with this assessment. ? ?
Submitted a Debt Recovery Action Procedure with this assessment. ? ?
Created an Aged Receivables Detail report that aligns with the bad debts ageing as per the Collections Policy and submitted it with this assessment ? ?
Submitted a Summary Trial Balance ? ?
Created and printed an Aged Payables Report and submitted it with this assessment
Reviewed purchases and submitted a screenshot of the report: Analyse Purchases
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Assessor Signature: Date:

short answer Questions
Instructions
Answer the questions below by writing in the space provided. If you require more space, use a blank sheet of paper. Alternatively, you may like to use Microsoft Word and print out your answers to each question.
What you will need
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation
Your Learner Guide for this unit of competence
Word limit
Short Answer Responses 4 typed lines = 50 words, or
5 lines of handwritten text
Answer the following questions with written responses.
What do you need to check the receipts entered into manual accounts receivable system for?
What are three examples of incorrect entries or discrepancies to identify and make a record of, according to the type and the source of receipt?
What is it essential to apply when investigating discrepancies identified between monies owed and monies paid?
Briefly discuss the amending of receipts entered into manual accounts receivable system
Why is it important to verify bad and doubtful debt status through liaison with debtors?
Explain the importance of completing the reporting procedures and required documentation for bad and doubtful debts
What will be used to identify clients in default of trading terms?
What are the standards that you will need to adhere to when contacting clients in default of trading terms promptly and courteously to make satisfactory arrangements for the payment of their outstanding monies?
Discuss an organisational policy/procedures that could be implemented for monies owing that constitute breach of organisational credit policy
What types of information could be obtained from a review of the previous activities and of communication with clients?
What do you need to ensure when preparing and distributing reports that document accounts receivable, debt recovery type and cause, and debt recovery plans?
What types of accounting documentation will need to be filed, according to the organisational policies and procedures? List five examples
What documentation would you require to identify, investigate and rectify creditor invoice discrepancies?
Who are the designated personnel you might request the authorisation for payment from?
What information will need to be drawn up on cheque requisition forms?
Where would you record data collected relating to creditor details and amounts paid?
What must be considered when preparing creditor payments?
Where should creditor payments be recorded?
Who could you access to obtain statements of balances the organisation has which are outstanding?
Briefly explain how to reconcile balances outstanding to invoices received

short answer Questions Checklist
Short Answer Questions Checklist
Unit Code and Name: FNSACC312 Administer subsidiary accounts and ledgers
Student name:
Assessor name:
Satisfactory response
Yes No
1 What do you need to check the receipts entered into manual accounts receivable system for? ? ?
2 What are three examples of incorrect entries or discrepancies to identify and make a record of, according to the type and the source of receipt? ? ?
3 What is it essential to apply when investigating discrepancies identified between monies owed and monies paid? ? ?
4 Briefly discuss the amending of receipts entered into manual accounts receivable system ? ?
5 Why is it important to verify bad and doubtful debt status through liaison with debtors? ? ?
6 Explain the importance of completing the reporting procedures and required documentation for bad and doubtful debts ? ?
7 What will be used to identify clients in default of trading terms? ? ?
8 What are the standards that you will need to adhere to when contacting clients in default of trading terms promptly and courteously to make satisfactory arrangements for the payment of their outstanding monies? ? ?
9 Discuss an organisational policy/procedures that could be implemented for monies owing that constitute breach of organisational credit policy ? ?
10 What types of information could be obtained from a review of the previous activities and of communication with clients? ? ?
11 What do you need to ensure when preparing and distributing reports that document accounts receivable, debt recovery type and cause, and debt recovery plans? ? ?
12 What types of accounting documentation will need to be filed, according to the organisational policies and procedures? List five examples ? ?
13 What documentation would you require to identify, investigate and rectify creditor invoice discrepancies? ? ?
14 Who are the designated personnel you might request the authorisation for payment from? ? ?
15 What information will need to be drawn up on cheque requisition forms? ? ?
16 Where would you record data collected relating to creditor details and amounts paid? ? ?
17 What must be considered when preparing creditor payments?
? ?
18 Where should creditor payments be recorded? ? ?
19 Who could you access to obtain statements of balances the organisation has which are outstanding? ? ?
20 Briefly explain how to reconcile balances outstanding to invoices received ? ?
Feedback to Student:
Result ? Satisfactory ? Not Yet Satisfactory
Assessor Signature:

Date: