Written reflection
Submission details
Candidate’s name Phone no.
Assessor’s name Phone no.
Assessment site
Assessment date/s Time/s
The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below for details.
Performance objective
You will demonstrate the knowledge and decisions you applied to plan, prepare, conduct and follow up the meeting you planned and conducted in Assessment Tasks 1 and 2.
Assessment description
This assessment continues from Assessment Tasks 1 and 2.
You are required to write a reflection on the process you went through to plan, prepare, conduct and follow up on your meeting.
Procedure
1. Write a written reflection on how you planned, prepared, conducted and followed up on your meeting. Your reflection should discuss the following:
a. Preparing for your meeting:
i. Who you invited to your meeting, why you decided they were required to attend and how you reached that conclusion.
ii. The style and structure you chose for your invitation and why.
iii. What conventions you decided were appropriate for your meeting; and what organisational and legislative requirements you needed to follow.
iv. What budgetary considerations you made and how they affected the planning and conducting of your meeting.
v. The meeting papers you chose to prepare and the distribution method you used to provide those papers to participants and why these were appropriate.
vi. Your approach to developing your action plan, including how you decided who should be responsible for which tasks and timeframes for task completion.
vii. The implementation of your action plan; if all required tasks were completed, if they were completed by the person responsible, if they were completed on time and, if not, what you did to make sure they were done.
b. Conducting and following up your meeting:
i. At least one problem that had to be solved during your meeting, the problem-solving technique you used and why, and how this technique assisted you in solving the problem.
ii. Your key responsibilities as chairperson for conducting the meeting.
iii. How you would assess your performance in chairing the meeting (i.e. were you an effective chairperson or are improvements needed?); how well your meeting participants worked together and what group dynamics you needed to manage.
iv. The desired outcomes of your meeting, if you achieved them, and the strategies you used to facilitate the outcome. If outcomes were not achieved, or not achieved to satisfactory standards, what you could do to improve in facilitating outcomes.
v. The strategies you used to review the meeting minutes to ensure the information presented a true and accurate record of the discussions that occurred during the meeting. If the minutes were a complete and accurate reflection of the discussions and what, if any, adjustments you made.
vi. The method in which you distributed these meeting minutes and why; where and how they should be stored; if any follow-up documentation was required and, if so, how this documentation was or will be distributed.
2. Submit the required documents for assessment as per the specifications below. Be sure to keep a copy for your records.
Specifications
You must submit:
? a written reflection.
Your assessor will be looking for:
? writing skills to:
? address context, purpose and audience when creating documents
? prepare and edit documents using appropriate structure and accurate spelling, grammar and punctuation
? discussion of numeracy skills to plan and chair the meeting in line with required timeframes and budgets
? discussion of ability to select the appropriate form, channel and mode of communication for your purpose
? discussion of ability to cooperate with others and description of methods to facilitate group interaction, discussion, problem-solving and decision-making
? discussion of ability to recognise and take responsibility for addressing predictable problems.
Adjustment for distance-based learners
? No variation of the task is required.
? A follow-up interview may be required (at the discretion of the assessor).
? Documentation can be submitted electronically or posted in the mail.