Assessment 1
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ASSESSMENT INSTRUCTIONS
Please complete the student details section.
This project consists of 3 PARTS – PART A, B and C
This assessment is one form of assessment type that is used to collect evidence and will count towards gaining competence toward this unit.
To demonstrate competence each question must be answered by the student.
You will be required to complete other relevant assessment tasks for this unit.
Evidence submission
1. PART A
• Requires you to develop an asset register relevant to your area of training in your workplace or as instructed. You must include the maintenance requirements and schedule of maintenance for each asset.

1. PART B
• Requires you to submit a resource management strategy which provides details on how the efficiency of each asset is monitored and communicated, as well as the specialist advice you could seek if an asset underperforms, becomes non-compliant, or exceeds maintenance frequency and budgets.

1. PART C
• Requires you to submit a resource acquisition plan for acquiring 7 new assets. It must include financing options, ROI scenarios, environmental considerations and contractual processes to be followed.

PART A Developing an asset and maintenance register

Your Task:

1. Develop an asset register for the major assets relevant to your work area.

2. Your asset register needs to include the following details:

• Asset Details
• Asset description/model/type
• Serial Numbers
• Purchase date
• Cost
• Depreciation amount (from when you undertake this assessment to the end of the financial year). If you have no current value, then base this calculation on the approximate price you have determined using the ATO guidelines.
• Closing Written Down Values (at the End of financial year where you undertake this assessment)

1. Develop a maintenance register and identify the maintenance requirements for each asset accordingly. For some assets that might be determined through lease clauses or service contract agreements. If so, include these including the details. For the remaining assets consult the user manuals or manufacturer’s recommendations with consideration to frequency of use relevant to your organisation. For example if a post-mix machine or coffee machine is connected to water filter then this needs to be reflected in the maintenance requirements.

Part B Developing resource management strategies

Your Task:

In this part of the assessment you are required to outline the processes and procedures you use for planning and managing the maintenance and efficiency of the assets in your organisation.

1. Develop a maintenance regime for each asset based on the maintenance requirements you have determined in PART A.

2. The maintenance regime needs to include the following details and outline how each aspect is affected and as a result addressed:

1. Reporting and monitoring mechanisms to ensure assets are functioning effectively and issues are reported by using correct and suitable procedures including provisions for specialist advice for complex issues
2. Maintenance staff and/or contractor requirements
3. Types of maintenance required including common routine maintenance based on the organisation’s activities for example adjusting doors, fixing furniture, cleaning air-conditioning filters in guest rooms, etc.
4. Location of maintenance, e.g. can it be done off-site or away from heavily-trafficked areas?
5. Expected duration of maintenance works
6. Timing of scheduled maintenance, e.g. slow periods such as during the day for a nightclub, or during the night in high frequency areas.
7. Likely disruption to operations – what are the disruption and what are the expected impacts?
8. Urgency and necessity of maintenance works. What would this typically include and how must this be managed. Provide several examples for e.g. a large hotel operation
9. WHS issues
10. Legal and regulatory requirements
11. Summary of cost impacts for human resources (for examples where maintenance would, e.g. require penalty rates for maintenance staff) or the costs where contractors are engaged for specific maintenance requirements.
12. Costs of scheduled maintenance in terms of parts, required equipment to perform the maintenance and consumables.

Part C Coordinating finance and purchase of physical assets

Your Task:

This part of the assessment requires you to determine the need for physical assets, evaluate different financing options and establish the procedure for the acquisition of assets.
1. Provide 6 different examples of aspects which would lead to a decision to acquire new assets in an organisation in terms of efficiency of operations, environmental factors, safety, customer service provisions and financial factors.

2. Select 5 different assets relevant to your workplace or relevant to your training (this may include those you have selected in Part A). You must include at least 2 examples of large assets.

3. On separate sheets, write an overview of specifications for each asset which clearly outline what requirements each asset needs to fulfil in terms of capacity, performance, size, location requirements and maximum budget for each or for the overall budget parameter.

4. Obtain 3 prices or quotes from different suppliers or sources for each asset and attach these to this assessment.

5. Determine the best option from each quote and justify your selection (best price, combined services and add-ons, etc.).

6. Contact a financial organisation and at least 3 different suppliers and obtain information on 3 different financing options and costs. Apply this to 3 or more of your assets for which you have determined the best option and explain your selection and why this is best suitable for your organisation by providing the costing scenarios (attach copies of your email correspondence).

7. You have determined the best options based on written quotes and reviewed the best options for financing. Explain the official process that now needs to be followed to finalise the acquisition of these assets. This may include processes in your existing workplace or common industry standards and needs to provide details for legal contracts, requirements and documentation applicable to different acquisition and financing methods. The filing requirements and preparation of documentation for disposal of assets that are being replaced including tax obligations.