PRJM6000 PROJECT MANAGEMENT- ASSIGNMENT No. 2 (Value 40%)
PROJECT CHARTER, SCOPE MANAGEMENT, PROJECT PLANNING
Aim of Assignment:
• Create a Project Charter, Requirements Traceability Matrix & Work Break Down Structure with Activities
• Apply scope change management processes
• Demonstrate understanding of project planning through the analysis of a case study
[Note: Topic Notes 4(Initiation), 5 (Project Planning) and 6 (Scope Management) provide the background to complete this assignment)
PART I (68 marks)
PROJECT CHARTER, WBS/Activities, SCOPE CHANGES
[NOTE: Part I is a practical assignment. No academic references are required. It is not as a piece of academic writing. The Charter, Requirements Traceability Matrix and WBS with Activities must be written as formal project documents
Select a project. The project can be:
• One that you are presently involved in or project happening in the future in which you will be involved – either business or social project.
• A hypothetical but relevant project
A. Produce a PROJECT CHARTER, using the template herein (38 marks)
• Problem / Opportunity Statement (6 marks)
• Strategic Alignment (6)
• Benefits (6), KPIs (6)
• Deliverables (6), High-level Requirement(s) (6), Exclusions (2)
• Cost, Timeframe, Risks, (0) (no marks - just provides experience of completing a full charter)
B. Produce a REQUIREMENTS TRACEABILITY MATRIX using the template herein, list 4 requirements then trace to features in the final deliverables (8 marks)
C. Create a WORK BREAKDOWN STRUCTURE with ASSOCIATED ACTIVITIES using the template herein: (list format, not chart format). (Note: the WBS must contain at least 15 work packages. If you have a large project, provide the top-level elements, and decompose 1, 2 or 3 of these elements so that at least 15 work packages are created (12 marks).
D. Describe a possible SCOPE CHANGE requested by the sponsor. Fully evaluate the requested change. Produce and explain the revised sections of WBS, assuming that the change is accepted (10 marks)

PART II (30 marks)
CASE STUDY: “Goal Definition and Performance Indicators in Soft Projects” (See separate handout)
(Approximately 500-1200 words in total for Part II)
Part B can be undertaken as a GROUP assignment (in groups of 2 or 3)
In answering the case study, make any necessary but reasonable assumptions. Support any answers wil direct reference to the text in the case study
1. What are the (16 marks):
• Deliverable(s ) (4 marks),
• Benefits (4). And suggest one suitable KPI for one of the benefits (4)
• Strategic alignment (4)

2. Describe one specific project planning problem encountered in this project, and how it may have been avoided or better managed. (8 marks) (200-300 words)
3. Describe one specific example of good project planning in the project. (8 marks) (200-300 words)
Dates & Penalties.
Date given /due see unit outline.
Penalties for late submission see unit outline
Format
The assignment must be typed on A4 paper (using one side only) in one-and-half typing and presented with a cover sheet setting out your name, lecturer's name, unit title and the topic of the assignment. Arial Narrow, 12 font
All papers should be numbered.
All assignments should be thoroughly checked for typing, spelling and grammatical errors before being submitted.
PROJECT CHARTER
Sponsor: (sponsor name and title)
Project Title: (catchy name not a description)
Prepared By: (project manager, i.e.. student) Date:
Problem/Opportunity Statement:
(state the problem this project will solve or the opportunity it is trying to capitalise and then describe the project)
Strategic Alignment
(state the organisation long term strategy and how this project aligns to that strategy)
Key Requirements
(good description of a functional and non-functional requirements)
Exclusions
(what will not be included to the list of deliverables)
Key Deliverables:
(what are the major project outputs)
BENEFIT KPIs
(beneficial change by using deliverable). (must be SMART)

Approximate Cost
Approximate Timeframe
Key Risks
APPROVAL Yes / No
Authority: ______________________________ Date:____________
Sponsor

REQUIREMENTS TRACEABILITY MATRIX
Product Requirement Deliverable
(key functional or non-functional product requirement) (what deliverable will satisfy the requirement)
PROJECT
CODE # WBS with Activities
X Phase
X.X Deliverable
X.X.X Sub-Deliverable
X.X.X.X sub deliverable
X.X.X Sub-Deliverable
X.X.X.X Sub-deliverable
Y Phase
Y.X Deliverable
Y.X.X Sub-Deliverable
Y.X.X Sub-Deliverable
(insert extra rows as needed)