Marked out of 100 – Weighting 20%
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Assignment 1 S1 2015 CIS2000
Kahuna Cleaning Supply
Kahuna Cleaning Supply is a family-run business based in New Haven, Connecticut that
specializes in commercial cleaning supplies and business support products for commercial,
industrial, and institutional clients. Only a few computerized operations are in the business. In an
effort to become more efficient and profitable, the vice president, Julia Thompson, has hired a
systems analyst, Robert Hanover.
Background
Julia and Robert have made progress in the development of a strategic plan for Kahuna Cleaning
Supply. Robert is anxious to define the requirements for the new system. He has gathered more
information and has created the following organization chart for Kahuna Cleaning Supply.
Robert: Julia, it’s time to start moving on the system investigation. The mission statement is
finalized and strategic planning is well underway. I can see that the directors are beginning to
think about how their departments can benefit from better information management.
Charles Edwards
President
Julia Edwards
Vice President
Andrew McClean
Director of Sales
Anna McNally
Director of Finance
Martha Seymour
Director of Operations
Dennis Martin
Shipping/Receiving
Manager
George Thompson
Warehouse Manager
Sales Rep (6) Accounting/Billing Clerk (2)
Customer
Service Rep (3)
Julia: You’re right! Andrew McClean found out that we lost a big order the other day because
the customer was able to get the estimate much more quickly from a company in the Midwest
because of their online presence. He’s wondering just how many sales we are losing because of
timeliness issues. I had Anna’s group gather numbers for the directors about how many times our
profit margin has been reduced because of human error somewhere along the order process. We
are profitable, but could be more so by reducing error and becoming more competitive with
timely information to our potential customers.
Robert: Andrew’s area of sales is a logical place to start the investigation. I need to interview
sales and customer service representatives to get an idea of the requirements for the new
information system. What kind of information will we include? What do we want to get out?
What processes need to be managed? What are our business needs?
Julia: This will take some time, and a lot of information needs to be gathered. You should make
sure you spend some time with the accounting clerks too, because they fill in for customer
service representatives.
Robert: I’m ready to get started!
Tasks
1. Develop a fact-finding plan including interviews, documentation review, observation,
questionnaires, sampling, and research. (25%)
2. Review the organizational model above and list the individuals you would like to
interview. Prepare a list of objectives for each of the interviews you will conduct. (25%)
3. Prepare a list of specific questions for each individual you will interview. (25%)
4. Design a questionnaire that will go to a sample of Kahuna Cleaning Supply customers to
find out if they were satisfied with the sales and ordering process. Your questionnaire
should follow the suggestions in this chapter. Also, decide what sampling method you
will use and explain the reason for your choice. (25%)